eSign Verification Tools

Our verification tools allow businesses to safely digitalise their document processes whilst ensuring that all transactions remain fully secure.

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Verify your Signer's Identity and Increase Document Security

As well as providing an additional layer of security to your documents, our verification tools are also effective in reducing the risk of fraud, and streamlining the authentication process.

Ensure the integrity and legality of electronically signed documents by providing an additional layer of security and identity verification for your transactions with our Two-Factor Authentication.

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4.6 / 5

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4.7 / 5

1.1 million
documents processed per month
20,000
new signers per month
400,000
envelopes sent per month
1.1 million
documents processed per month
20,000
new signers per month
400,000
envelopes sent per month

Control access to important documents.

Integrated ID Checker

eSign’s ID checker merges eSignature technology with ID verification software. Verify the identity of your signers before they eSign your document. Ensure you comply with due diligence and anti-money laundering regulation by enabling our ID checker.

Cross-referencing client information against a global ID database, our ID checker ensures your signers are who they say they are. We can help with:

  • Age Verification
  • Identity Verification
  • Anti-Money Laundering (AML)
  • Know Your Customer (KYC)
  • PEPs and Sanctions
E-Signatures Streamline Processes

Control access to important documents.

Add SMS Authentication

Keep your documents secure and control access to them with E-Sign’s two-factor authentication. This ensures that documents can only be viewed by the intended recipient, offering assurance that sensitive information is fully secured. 

The process of adding SMS authentication is quick and easy, simply choose “Send PIN via SMS” in the platform and enter the mobile number it should be sent to. The signer will then receive a one-time passcode to enter before they can view and sign the document.

eSign SMS Authentication

Protect your documents with secure passwords.

Password Protected Documents

Add another layer of security to your documents by using E-Sign’s password protection feature. Simply click the small padlock icon when sending a document for eSignature and you will have the option to choose your own password or auto-generate one. 

Then you will need to give your signer the password for them to input before accessing the document. Similar to SMS authentication, password protection gives you more control over who can view sensitive business information when sending documents for signature.

Control access to documents for eSignature

Secure your E-Sign account.

Multi-factor Authentication

Your E-Sign account holds important data that businesses will want to keep secure and private. By using multi-factor authentication when logging into your account you can add extra protection to your document transactions.

Personal, Standard, and Business plan users will be required to authenticate their account with their phone number when logging in. Enterprise plan users will be able to choose their method of authentication whether that is a phone number or email address.

Unless you have been inactive for longer than 7 days or are attempting to sign in using a different device or IP address, you will only need to verify your E-Sign account once.

eSign Two Factor Authentication

Integrate with Leading Tools

Create bespoke workflows to suit your business with a range of application integrations.

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Testimonials

multivac-esign-customer

Mid Devon District Council

“Using eSign has made our tenancy completion processes so simple. You don’t have to be technically savvy to be able to use the platform and it doesn’t draw on any other ICT resources. Our tenancy agreements and documents are signed within minutes and we’ve even had tenants’ comment on how easy it is to use as a signer which is fantastic.”

Lisa Harber | Team Leader 
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University of Oxford

“The University of Oxford have appointed eSign UK Ltd. as their preferred electronic signature platform. eSign quickly guided departments on the most cost-effective and efficient route offered, providing continued support to ensure contracts were completed and deadlines met.”

Purchasing Department | End User
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Paratus Law

“The law supports the use of electronic signatures, and eSign is an essential tool for any business wishing to enhance customer experience and accelerate revenue. Esign is incredibly user-friendly, and using it has been a very positive experience both for me and for my clients.”

Simon Arthur | Owner
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Beyondly

“eSign has transformed our operations at Beyondly. Integrating eSign into our systems was relatively straight forward and has massively improved customer and team experience. As a Bcorp organisation we place high value on our environmental impact and since inception, eSign has represented a 31.46kg saving of CO2 entering the atmosphere.”

Emily Rice | Operations Manager
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National Clinical Homecare Association

“The tools are very easy to set up and intuitive to use. When we encountered issues, the eSign team was agile enough to respond, usually on the same day. The copy template feature has made setup with new customers much easier.”

National Clinical Homecare Provider | End User
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Slater Heelis Solicitors

“eSign is an invaluable tool that assists us in keeping track of our legal matters. It gives us full control of the document journey and has greatly improved signature capture and document turnaround times.”

Slater Heelis Solicitors | End User
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Morgan Ash

“Working in the regulated financial and medical markets we need a quick secure and economical signature process. eSign gives us all of these.”

Andrew Gething | Managing Director
Leicester Hospital Case Study

University Hospitals of Leicester

“We have seen significant improvements in our pharmacy service efficiency since implementing E-Sign. The platform is user-friendly and has allowed our team to securely and reliably provide prescriptions for crucial patient medication, minimising the risk of supply disruption and saving valuable time. Collaborating with E-Sign has been an easy process, Desi and Luke have always been professional and approachable to offer support when needed.”

Amy Page | Kidney Pharmacy Team
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Blue I Properties

“Can’t recommend esign enough. It is quicker, easier and cheaper to use than many of their competitors.  The detailed Document History provides useful evidence and proof of when your document was created and signed.  Their team members are extremely knowledgeable of the systems, friendly and professional.  All in all, an amazing product at a very competitive price.”

Debbie Collins | Lettings Administrator
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Government Property Agency

“One thing which sets eSign apart is their flexible signature packages, allowing flexibility in both pricing and usage to provide the best solution for the organisation. The GPA has been very well looked after by our eSign account manager and we look forward to continuing our relationship with them.”

Government Property Agency | End User
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10-100

“The solution was simple to use, has a great management portal, and the price met our expectations. We now use the product for our own internal use and have recommended and deployed it into our customers when we get requests for signature solutions. eSign’s ongoing support is excellent, and they are continuously improving and developing their solution.”

Paul Visagie | IT Consultant
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Cambridgeshire County Council

“eSign has brought both time and efficiency benefits to our department since we started using the platform two years ago. It is easy to use and they have useful training videos available which have been helpful for training our team on how to use the platform and its features.”

Wendy Ballard | End User
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Churchill Support Services

“Using eSign has significantly reduced the time it takes to send and receive contracts which means we close deals quicker. I especially like how you can redirect and edit documents without creating new envelopes and keep track of which contracts are pending signature as an admin. As an environmentally friendly business, it’s helpful to see how much carbon we are saving with the carbon counter. I would definitely recommend eSign to a business who is looking to close deals faster.”

Katie Butcher | Client Relationship Manager
university-of-salford-testimonial

University of Salford

“We use eSign at the University of Salford to issue copyright declaration forms when supplying copies of material to users of our archives. We used to issue the forms as attachments to emails, but users found it difficult to sign and return the forms, especially if they didn’t have a printer. Sending the forms using eSign has made it much easier and quicker for our users to sign and return the forms. From our end it is simple and straightforward to issue the forms via eSign and we get a notification when they have been completed.”

End User | University of Salford
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Polden Bower

“We are a group of three schools operating across six sites supported by a Central Team, so we’re looking for an electronic approval solution that would bring about significant efficiency, both in time and cost. We wanted a user-friendly system that would comply with finance policy, manifest maximum engagement from all Signatories, and had the capability to offer more as we grow as an organisation.  eSign fits the bill on all fronts for us from affordability, cost savings, accessibility and functionality perspectives, right through to tried and trusted customer service, support and data security.  We spent our first year on the Business Plan to embed this new way of working into our processes and we are now ready to roll out eSign access to other Central departments as we upgrade to the Enterprise subscription.  The user guides, chat facility, training offer and support provided by eSign is all really helpful and the team are always responsive when we get in touch.  It’s also reassuring that the Data Centres are in the UK and are managed by eSign.”  

Alison Sanders | Executive Finance Officer
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Boon Brokers

“E-Sign has significantly helped our operations at Boon Brokers. Previously, clients had to manually print, sign, and scan documentation back to us. With the help of E-Sign’s API, we have managed to integrate the system into our software. This now enables all clients to easily E-Sign our fact-finds within a matter of clicks via e-mail. This has significantly improved the efficiency of our business. Thank you, E-Sign.”

Gerard Boon | Managing Director, Boon Brokers
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Thula

“We are very proud and thrilled to be working with the eSign team, creating a truly digital and revolutionising management tool for controlled drugs in a post-pandemic world. The benefits to the clinical and pharmacy teams are huge and drives greater legislative and regulatory confidence and safer and efficient patient care.”

Adele McAllister | Manager
Hessington Health Testimonial

Hessington Health

“Hessington Health is a busy national health screening and occupational health practice with over 18 independent schools and over 10,000 staff members. The challenge we have faced is reminding employees to sign consent forms before we release the reports to their employers. This is an incredibly time consuming process. E-Sign has offered us the perfect solution. The online dashboard allows us to track the consent forms in their journey, Set reminders and have a safe place to store the completed forms. This has saved us an immense amount of time and improved our governance in this area. It also allows the user to create bespoke forms meaning any organisation from any sector will be able to utilise this package.”

Harjeev Rai | Medical Director

Benefits of Verification

Digital Signature Certificate
Confirm Your Signer's Identity

Our verification tools can confirm the identity of your signer and ensure your document transactions are secure as a result.

Advanced Audit Tracking
Reduce the Risk of Fraud

Verifying that your signer is who they claim to be effectively reduces the risk of fraud in your document transactions.

Compliant Documents
Regulatory Compliance

Maintain full compliance with key regulations such as AML, KYC, and business due diligence.

Increased Security
Secure Transactions

Add extra layers of security and control who can access your documents with E-Sign’s password protection and SMS authentication.

Multi Language Application
Access a Global Database

Our verification tools use a global database to accurately verify identities, cross-referenced with passports, driving licences, and the mortality register.

Increased Efficiency
Multiple Security Checks

By implementing verification and security checks like SMS authentication and password protection on your documents you can be assured your sensitive details are safe.

Featured Industries

Discover eSignature solutions and use cases in your industry.

Education

eSign supports educational organisations with digital tools for enrolment, HR, financial aid, and other documentation needs.

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Accountancy & Tax

Simplify accountancy and tax workflows with digital tools, including e-signatures for tax documents, bookkeeping, with seamless software integrations.

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Healthcare

eSign delivers comprehensive digital document solutions tailored for healthcare organisations, enhancing efficiency, accelerating processes, and cutting costs.

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Finance

Streamline financial agreements, speed up transactions, and eliminate manual tasks using secure electronic signatures and digital workflows.

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Legal

Improve compliance, speed up contract management, and simplify document processes with a powerful digital document management solution.

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Discover More Industries

eSign powers digital transformation across various industries, providing tailored solutions for organisations and individuals.

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Technical Checklist

  •  Maximise the security of your documents with password protection.
  •  Control access with SMS authentication and one-time passcodes.
  •  Use E-Sign’s ID checker to verify that your signer is who they claim to be.
  •  Establish trust in document transactions for all parties.
  •  Access to a global database to confirm the signer’s details.
  •  Easy to use verification tools help to prevent fraudulent transactions.

Case Studies

NCHA Case Study
National Clinical Homecare Association

The healthcare industry clearly recognised the need to adopt a digital approach to prescription processing, giving operational advantages, regulatory compliance and improvements to patient safety.

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Mid Devon Case Study
Mid Devon District Council

There has been significant time and cost savings on the sign-up process for new tenants as there is no longer a requirement for officers or tenants to travel to meet in a location to sign the agreement. 

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Leicester Hospitals eSign Case Study
University Hospitals Leicester

We have seen significant improvements in our pharmacy service efficiency since implementing E-Sign. The platform is user-friendly and has allowed our team to securely and reliably provide prescriptions for crucial patient medication.

LEARN MORE

CHOOSE YOUR TEMPLATE TO SUIT YOUR BUSINESS NEEDS

Templates

eSign templates simplify document signing for your business, saving time and resources. Easily integrate electronic signatures into your workflow, whether it’s contracts, agreements, or other legal documents.

View eSign Templates

Frequently Asked Questions

What are E-Sign verification tools?

Our suite of verification tools, such as ID checker, SMS authentication, multi-factor authentication and password protection, ensures that the signer’s identity is confirmed and your document transactions remain secure.

How do verification tools work?

ID Checker: Verifies the screen signer by cross-referencing a global database, including data from Irish and international passports, GB driving licences, the mortality register, and credit headers.

SMS Authentication: Choose “Send PIN via SMS” and input the signer’s mobile number. A one-time passcode will be sent to the signer’s phone, which they must enter to access and eSign the document.

Password Protection: Enhance document security by enabling password protection. Click on the small padlock icon when sending a document for signing to control who can access it.

What are the benefits of verification tools?

There are several benefits to E-Sign’s verification tools including having the ability to accurately identify your signers, having greater control over who can access and electronically sign documents, and protecting your transactions from fraud. 

How do I make my transactions more secure?

You can make your document transactions more secure by using E-Sign’s verification tools such as password protection and SMS authentication. 

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Accreditations & Awards

Crown Commerical Provider
Cyber Essentials Plus
ISO 9001 Quality Management
ISO 27001 Information Security Management
Information Commissioner's Office
2023 SME Committed Badge

Reviews & Security

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