eSign’s electronic seals can be added to a document before sending it out for signature. This certifies the integrity of the document to the signer, offering assurance that it is authentic and secure.
eSign’s electronic seals are fully compliant with eIDAS regulations, which allows them to be recognised as a legal and valid electronic signature for businesses and organisations.
An example of when an electronic seal might be used is a legal entity applying the seal to a contract before sending it out to the recipient. For sensitive documents in particular, adding an electronic seal validates the origin of the document and its integrity.
Providing peace of mind for signers.
An electronic seal can be applied to a document by a legal entity such as an organisation or institution. They are often used to confirm the origins and legitimacy of a document such as contracts or payslips.
Digital seals are available to be added to documents for eSign users that are on a Business or Enterprise plan.
Use cases for electronic seals.
Both electronic seals and e-signatures are secure solutions supported by digital certificates, but they are used in different ways as confirmed through the eIDAS regulation. An e-signature can only be used by an individual to sign a document, whereas an electronic seal is used by organisations and entities.
Envelopes can contain both eSignatures and electronic seals if needed. A sender with the appropriate user permissions in the eSign account has the ability to add an electronic seal to a document in a specific order within the workflow.
User friendly process with eSign.
When adding an electronic seal to an envelope, you can include a visual representation of it with the flexibility to position it as you choose. The image of the seal can be uploaded from your account settings.
Electronic seals can only be applied and used by the author of the document. If your organisation is on a business or enterprise plan and you want to use electronic seals, be sure to have your account settings updated for the right user to be able to add the seals to relevant documents.
Seal a document in seconds.
After uploading the image of your digital seal, it can then be placed onto the document preview page by dragging and dropping it.
The seal can only be added when the author is signing the document, or in a co-sign flow.
Supported by a digital certificate.
When an electronic seal is added to a document, it’s defined by a digital certificate. The visual representation of the certificate is the image previously uploaded in your account settings.
The seal’s certificate is visible in the properties of the signature. Therefore when the document is displayed, users can see the electronic seal by checking the signature details.
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Once a document has been sealed it cannot be tampered with, offering protection and peace of mind to both organisations and signers.
Digital seals enable organisations to maintain completely digital document processes, improving efficiency and security and removing the need for physical paperwork.
Electronic seals help businesses to streamline their document processes. This saves time on admin tasks and increases productivity in your workflow.
By eliminating paper from your business processes you can reduce the associated costs and lower your carbon emissions.
Using digital seals and other eSign solutions you can step into the digital future and give your business an advantage over competitors in key areas.
eSign’s advanced audit trail ensures documents can be tracked and recorded at every stage of the transaction.
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Learn moreElectronic seals provide organisations and institutions with a way to certify the source and authenticity of a document. A company will typically attach the seal onto contracts, payslips, etc before sending them to recipients.
While an electronic seal serves a crucial role in maintaining the integrity of documents dispatched by a legal entity, it’s essential to understand that it doesn’t replace the need for electronic signatures. Rather, its principal purpose lies in guaranteeing authenticity, offering recipients assurance that they’ve received the unmodified original document.
Electronic seals can be used in several different ways, for example; sealing automated documents, maintaining data integrity, securing legal and contractual documents, ensuring regulatory compliance, and confirming automated processes.
When adding an electronic seal through eSign, the seal will only apply to the document you have put it on. So, if you are sending 5 documents in an envelope, you only need to place the seal on the document(s) that requires it.
Electronic Seals provide a solution for legal entities, enabling them to safeguard the authenticity and integrity of electronic documents and data. Similar to Electronic Signatures, an Electronic Seal can be both Advanced and Qualified.
As per the eIDAS regulation, a Qualified Electronic Seal benefits from the presumption of data integrity and the correctness of its origin to which the Qualified Electronic Seal is linked.
Both electronic seals and signatures are secure solutions supported by digital certificates, but they each are used in different ways as confirmed through the eIDAS regulation. An e-signature can only be used by an individual to sign a document, whereas an electronic seal is used by organisations and entities, providing evidence of the validity of the document and where it has come from.
Although electronic seals and signatures share similar mechanisms, they differ in purpose and implications. An electronic seal doesn’t signify a commitment or engagement from the signatory regarding the document’s content; instead, it focuses on ensuring the authenticity and origin of the data.
The distinction can be broken down in two ways:
While both electronic seals and signatures have their roles, it’s crucial to understand that using an electronic seal alone might not convey the same level of commitment or acceptance as a signature. If the document requires the explicit agreement or endorsement of the signatory, incorporating an electronic signature to signify consent and engagement is advisable.
Ultimately, the choice between using an electronic seal or signature depends on the specific requirements of the document and the desired level of commitment from the signatory.
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